Best 11 project management tools in summer 2025

Introduction

Project management tools have become essential for modern teams juggling complex projects and remote collaboration. These platforms provide a centralized hub to plan work, assign tasks, track progress, and keep everyone on the same page. Gone are the days of scattered spreadsheets and endless email threads – the right project management software can streamline your workflow and boost productivity across the board. In this comprehensive 2025 summer review, we break down the 11 best project management tools available today, with in-depth analysis of their features, pros and cons, pricing, and ideal use cases.

​Research methodology

Our team of reviewers – David Hasovic, Brennan Topley, and Ben Bourdin – spent months hands-on testing dozens of project management platforms. We evaluated each tool on criteria including ease of use, feature set (task management, collaboration, reporting, etc.), integration capabilities, customer support, scalability, and pricing flexibility. We also considered user feedback and industry expert opinions to ensure a well-rounded perspective. The result is this expert-curated list of the top 11 project management tools, updated for Summer 2025, complete with candid insights and side-by-side comparisons.

Before diving into the detailed reviews, we offer a quick comparison chart to highlight what each leading platform excels at and how they differ. Whether you’re a small startup, a growing midsize team, or an enterprise looking for robust project portfolio management, this guide will help you find a solution tailored to your needs.

​Comparison summary: top project management tools at a glance

To help you scan the field, here’s an at-a-glance comparison of the top project management tools and their standout qualities:

Each of the above platforms brings something unique to the table. Next, we’ll delve into detailed reviews of each tool – including real screenshots, key features, pros and cons, pricing, and ideal use cases – to help you make an informed decision.

​Detailed reviews

Explore our in-depth reviews of each project management tool, ranked by their overall value proposition for modern teams:

​1. Superthread - best overall for small to medium dynamic companies

Overview Superthread is a newcomer focusing on an integrated experience that combines tasks, docs, and AI-powered meeting notes. It’s designed for teams looking for an all-in-one productivity solution with cutting-edge AI capabilities, making it particularly suitable for agile startups.

Key Features

• AI-powered meeting notes and transcripts

• Unified task and document management

• Integrated meeting management

• Real-time collaboration

• Customizable workflows

• Project tracking and management

• Team communication tools

Pros

• Seamless integration of tasks, docs, and meetings

• AI-powered features for meeting productivity

• Modern, intuitive interface

• Flexible pricing structure

• Suitable for teams of all sizes

• Strong focus on collaboration

Cons

• Newer platform with evolving features

• May have a learning curve for AI features

• Limited third-party integrations compared to established tools

• Some advanced features still in development

Pricing

• Free ($0, free for everyone)

  • Unlimited members

  • 4 boards

  • 2 spaces

  • 5MB file uploads

  • Sprints

  • Unlimited cards

  • Unlimited pages

  • Share pages on the web

• Standard ($10 per user/month, billed yearly)

  • All Free features +

  • 10 boards

  • 5 spaces

  • Unlimited file uploads

  • Projects & roadmap

  • Admin roles & permissions

  • Card & page templates

  • Index shared pages in search engines

  • Custom Views

  • Calendar layout

  • Timeline layout

• Pro ($16 per user/month, billed yearly)

  • All Standard features +

  • Unlimited boards

  • Unlimited spaces

  • Private spaces

  • Guest users

  • AI meeting notes:

    • Meeting transcription

    • AI note templates

    • Ask AI search

Ideal For

• Agile startups and small teams

• Teams needing integrated task and document management

• Organizations looking to leverage AI for meeting productivity

• Remote and hybrid teams

• Project managers seeking modern collaboration tools

Expert Opinion Superthread represents the next generation of project management tools, combining traditional project management features with cutting-edge AI capabilities. Its integrated approach to tasks, documents, and meetings makes it particularly valuable for teams looking to streamline their workflow and reduce context switching. While it’s a newer platform, its focus on AI-powered features and modern collaboration makes it a compelling choice for forward-thinking teams.

​2. Asana - visual task management leader

Overview Asana has long been a favorite for teams seeking a clean, visually appealing way to manage projects. Cofounded by a Facebook alum, Asana balances user-friendly design with powerful organizational features. It’s known for its attractive visuals and intuitive interface, making project information easy to digest at a glance. Asana organizes work into projects with tasks (and subtasks), and it offers multiple ways to visualize these – from traditional lists to Kanban boards and even timeline (Gantt-style) views.

Key Features

• Timeline view with Gantt chart-like visualization

• Multiple view options (Boards, Calendar, List)

• Task management with assignments and followers

• Rich commenting and file attachments

• 200+ integrations (Slack, Google Drive, Microsoft Teams)

• Workflow Builder and Automation rules

• Mobile app for on-the-go updates

• Project templates for common workflows

• Custom fields and forms

• Portfolio management

• Goals tracking

• Workload view for resource management

Pros

• Extremely user-friendly and visually clear interface

• Quick onboarding for new users

• Clear task ownership and due date visibility

• Excellent Timeline and Calendar views

• Strong collaboration features

• Robust mobile app

• Large community and template library

• Free tier for up to 15 users

• Comprehensive integration ecosystem

• Reliable performance and uptime

• Regular feature updates

Cons

• Limited for very complex projects

• No native time tracking

• Basic reporting capabilities

• Limited task hierarchy (one subtask level)

• Can be overwhelming with all features enabled

• Higher pricing at enterprise levels

• Limited resource management

• Basic budget tracking

• May require add-ons for advanced analytics

• Premium features locked behind higher tiers

Pricing Asana operates on a freemium model:

• Basic plan: Free for up to 15 users

  • Unlimited projects

  • Basic task management

  • Board/list/calendar views

• Premium plan: $10.99 per user/month (annual billing)

  • Timeline view

  • Dashboard reporting

  • Custom fields

  • Advanced admin controls

• Business plan: $24.99 per user/month

  • Portfolios

  • Goals

  • Workload view

  • Advanced integrations

• Enterprise: Custom pricing

  • Additional security features

  • Enhanced support

  • Advanced admin controls

• Special pricing available for non-profits

• 30-day trial for Premium features

Ideal For

• Small to medium teams

• Marketing teams

• Event planners

• Product development teams

• Professional services organizations

• Teams valuing simplicity and flexibility

• Organizations using diverse apps

• Cross-functional project teams

• Remote and distributed teams

• Teams needing visual project management

Expert Opinion Asana has been an industry leader for its balanced approach to project management. Project managers consistently praise its visual appeal and ease of onboarding. The platform excels at providing clarity in task ownership and status, reducing ambiguity in team communication. While not trying to be an all-encompassing ERP system, Asana focuses on being exceptionally good at work management and team coordination. Experts recommend it for teams needing a reliable, polished tool to keep projects on track while maintaining team engagement. The consensus is that Asana strikes an ideal balance between simplicity and sophistication, making it a strong contender for teams seeking a modern project management solution.

​3. Monday.com - the versatile Work OS

Overview Monday.com markets itself as a “Work OS” – a flexible platform that teams can tailor to manage any kind of workflow. Monday is best known for its highly customizable boards and templates, which allow teams to manage projects, CRM pipelines, content calendars, HR processes, and more all within the same tool. This adaptability, combined with an engaging visual interface, has made Monday.com one of the most popular project management solutions in recent years.

Key Features

• Customizable board system:

  • Flexible row and column structure

  • Multiple column types (text, people, ratings, progress bars, formulas)

  • Customizable attributes and fields

• Extensive template library:

  • 200+ pre-built templates

  • Marketing campaign templates

  • Bug tracking templates

  • Custom workflow templates

• Multiple view options:

  • Kanban boards

  • Gantt timelines

  • Calendar views

  • Map views

  • Form views

  • Workload charts

  • 20+ view types total

• Powerful automation engine:

  • IF-THEN style rules

  • Custom automation recipes

  • Status-based triggers

  • Scheduled automations

• Integration capabilities:

  • 70+ app integrations

  • Gmail integration

  • Slack connectivity

  • Google Calendar sync

  • Jira integration

  • Salesforce connection

• Custom dashboards:

  • Multi-board data aggregation

  • KPI tracking

  • Progress monitoring

  • Custom reporting

• Collaboration features:

  • Conversation threads

  • File attachments

  • @mentions

  • Team notifications

• Enterprise features:

  • Advanced permissions

  • Single Sign-On (SSO)

  • Large-scale deployment support

  • Enterprise-grade security

Pros

• Exceptional flexibility and adaptability

• Modern, engaging visual interface

• Powerful automation capabilities

• Strong integration ecosystem

• Built-in collaboration features

• Scalable for enterprise use

• Excellent customer support

• Comprehensive knowledge base

• Cross-functional versatility

• Customizable workflows

• Visual project management

• Template-driven setup

Cons

• Steeper learning curve

• Requires configuration effort

• Needs dedicated admin/champion

• Basic resource management

• Limited document collaboration

• No built-in wiki

• Pricing can scale significantly

• Usage limits on automations

• Integration action caps

• Requires process design

• Can be overwhelming for new users

• May be overkill for simple needs

Pricing Monday.com offers tiered pricing plans:

• Free tier:

  • Up to 2 users

  • Limited features

  • Basic functionality

• Basic plan (~$8/user/month):

  • Unlimited users

  • Unlimited items

  • Limited views

  • No automations

  • No integrations

• Standard plan (~$10-12/user/month):

  • Timeline views

  • Calendar views

  • Guest access

  • Capped automations

  • Limited integrations

• Pro plan (~$16-19/user/month):

  • Time tracking

  • Formula columns

  • Dependency columns

  • Higher automation limits

  • Increased integration caps

• Enterprise plan (custom pricing):

  • Advanced security

  • Unlimited automations

  • Premium support

  • Custom features

• Additional options:

  • Nonprofit discounts

  • Education sector pricing

  • Annual billing discounts

Ideal For

• Cross-functional organizations

• Marketing teams

• IT departments

• Sales teams

• Creative agencies

• Software companies

• Construction firms

• Event planners

• Process-driven teams

• Custom workflow needs

• Visual project management

• Multi-department organizations

Expert Opinion Monday.com’s rise in popularity is well-earned, with experts recognizing it as a comprehensive “work operating system” capable of running entire businesses. The platform’s strength lies in its visualization options and customizability, allowing organizations to mold the software to their processes rather than adapting to the software. However, experts emphasize the importance of proper governance to maintain consistency and maximize feature utilization. The consensus is that Monday.com delivers significant value for organizations willing to invest time in configuration, offering improved visibility and efficiency through centralized work management.

​4. Adobe Workfront - enterprise work management powerhouse

Overview Adobe Workfront is a robust project portfolio management and work management tool aimed at mid-to-large enterprises. Originally known simply as Workfront (and widely used in marketing and professional services teams), it was acquired by Adobe and integrated into the Adobe Experience Cloud. Workfront is best for large organizations that need to manage complex projects and resources across departments, especially if they already use Adobe’s suite of products. It excels at providing a single system of record for work, with advanced capabilities for proofing, approvals, and reporting.

Key Features

• Comprehensive project lifecycle management

• Project planning with templates and portfolio-level views

• Advanced task management (assignments, deadlines, dependencies, Gantt charts)

• Robust resource management (capacity planning, workload balancing)

• Native proofing and approval workflows for creative assets

• Powerful reporting and dashboard capabilities

• Deep integration with Adobe tools (Creative Cloud, Marketo)

• Enterprise app integrations (Outlook, MS Teams, Salesforce, Jira)

• Workfront Fusion platform for advanced automated workflows

• Document management and real-time collaboration

• Social feed-style project updates

Pros

• Exceptional robustness and scalability

• Handles complex projects with hundreds of tasks

• Strong portfolio and program management features

• Deep integration with Adobe’s ecosystem

• Powerful proofing/approval workflow for content

• Excellent security and admin features

• Comprehensive user permissions and SSO

• Strong customer support and onboarding

• Feature-complete enterprise solution

• Industry-standard compliance

Cons

• Steep learning curve for users and administrators

• Complex interface with overwhelming options

• Requires dedicated admin or “Workfront champion”

• Premium pricing (enterprise-level costs)

• Less modern UI compared to newer SaaS tools

• Adobe-specific integrations may not benefit non-Adobe users

• Potential for over-engineering processes

• Advanced features require training

• Not suitable for small organizations

• Implementation requires significant effort

Pricing Adobe Workfront operates on a per-user subscription model with different license types:

• Full licenses for project managers and admins (~$30 per user/month or more)

• “Reviewer” or “requestor” licenses for stakeholders

• Multiple editions (Base, Select, Prime) with increasing capabilities

• Enterprise deals including integration bundles

• Custom pricing based on volume and requirements

• Contact Adobe sales for tailored quotes

Ideal For

• Large enterprises in marketing and creative industries

• Global agencies managing complex campaigns

• IT PMOs and professional services firms

• Product development teams

• Organizations using Adobe Experience Cloud

• Teams requiring heavy process governance

• Mature project organizations needing control and reporting

• Fortune 500 marketing departments

• Teams coordinating complex projects with shared resources

Expert Opinion Industry analysts categorize Adobe Workfront as a leader in the project and portfolio management (PPM) space for enterprises. The platform stands out in enabling enterprise PMOs, providing the rigor and breadth needed for portfolio and strategic planning. While experts acknowledge its transformative potential for large organizations, they caution about the significant implementation effort required. Workfront is particularly valuable for organizations that need standardized workflows, improved project delivery, and enterprise-wide visibility. It’s considered a heavyweight solution best suited for organizations with matching scale and requirements.

​5. Smartsheet - The spreadsheet-powered project management solution

Overview Smartsheet takes a unique approach by combining the familiar feel of spreadsheets with robust project management features. If you love Excel or Google Sheets, Smartsheet will feel like second nature – but with far more power tailored to managing projects. It’s often described as the modern evolution of spreadsheets for work management. Smartsheet is especially popular for organizations that want grid-like control over data (think rows and columns) while also being able to visualize schedules and tasks in other ways.

Key Features

• Core spreadsheet functionality:

  • Grid view interface

  • Row and column management

  • Multiple data types (text, dates, dropdowns, checkboxes)

  • Real-time collaboration

  • Cell-level comments

• Multiple view options:

  • Gantt chart view

  • Calendar view

  • Card (Kanban) view

  • Grid view

• Forms and automation:

  • Custom form creation

  • Workflow automation

  • Trigger-based actions

  • Status-based notifications

• Reporting capabilities:

  • Custom dashboards

  • Chart creation

  • Metric tracking

  • Content embedding

• Advanced features:

  • Resource Management module

  • Project Portfolio Management

  • Row-level discussions

  • File attachments

  • Proofing capabilities

• Integration ecosystem:

  • Slack integration

  • Microsoft Teams connection

  • Google Workspace sync

  • Jira integration

  • Marketplace connectors

• Collaboration tools:

  • Permission management

  • Update requests

  • Real-time editing

  • Change tracking

  • Revision history

Pros

• Familiar spreadsheet interface

• Strong project management features

• Flexible data structure

• Real-time collaboration

• Multiple view options

• User-friendly automation

• Template ecosystem

• Cross-sheet reporting

• Customizable dashboards

• Update request system

• Excel-like formulas

• Version control

Cons

• Less visually modern interface

• Potential for accidental data changes

• Steeper learning curve for non-spreadsheet users

• Limited agile/Scrum features

• Performance issues with large sheets

• Premium pricing for advanced features

• Requires spreadsheet knowledge

• Manual setup for some features

• Resource Management costs extra

• Portfolio tools require upgrade

• Can be complex for new users

• Not ideal for non-structured data

Pricing Smartsheet offers tiered pricing plans:

• Pro plan (~$7/user/month):

  • Up to 10 users

  • Core features

  • Basic functionality

• Business plan (~$25/user/month):

  • Unlimited sheets

  • Unlimited dashboards

  • Full automation

  • Complete integrations

• Enterprise plan (custom pricing):

  • Single sign-on

  • Governance controls

  • Premium support

  • Advanced features

• Premier plan (custom pricing):

  • Resource Management module

  • Advanced reporting

  • Enterprise features

  • Custom solutions

• Additional options:

  • Free trial available

  • Free collaborator access

  • Annual billing discounts

  • Volume pricing

Ideal For

• Spreadsheet-based teams

• Operations departments

• Project management offices

• Finance-oriented projects

• Construction industry

• Manufacturing teams

• Event planning

• Higher education

• Cross-department projects

• Data-heavy tracking

• Custom data management

• Excel power users

Expert Opinion Smartsheet is widely recognized by project management experts as a powerful bridge between traditional spreadsheets and modern project management tools. Industry reviews highlight its ability to bring structure and collaboration to spreadsheet-based workflows. Experts particularly value its multiple data views and template system, while noting that proper training is essential to leverage its advanced features. The consensus is that Smartsheet excels in allowing organizations to build tailored solutions rather than adapting to rigid tools, making it a proven workhorse in the project management space despite its less flashy appearance compared to newer alternatives.

​6. Jira - the agile development powerhouse

Overview Jira is practically synonymous with software project tracking and agile development. Created by Atlassian, Jira is a highly configurable issue and project tracking system that’s best suited for development and IT teams following Agile methodologies (Scrum, Kanban, etc.). It provides a robust way to track tasks (issues) with custom workflows, and it’s beloved for its powerful backlog management and integration with dev tools.

Key Features

• Issue tracking system:

  • Rich issue details

  • Custom fields

  • Attachments

  • Comments

  • Custom workflows

• Multiple board types:

  • Scrum boards

  • Kanban boards

• Agile project management:

  • Sprint planning

  • Backlog management

  • Burn-down charts

  • Velocity tracking

  • Cumulative flow diagrams

• Development tool integrations:

  • GitHub

  • Bitbucket

  • GitLab

  • CI/CD pipelines

• Advanced roadmapping

• Granular permissions

• Extensive marketplace

• Companion products:

  • Confluence

  • Bitbucket

  • Jira Service Management

• Customizable workflows

• Advanced reporting

• API access

• Enterprise-grade security

Pros

• Powerful and flexible for software teams

• Excellent Agile methodology support

• Strong developer workflow integration

• Highly customizable

• Robust Atlassian ecosystem

• Enterprise scalability

• Strong security features

• Cloud-based administration

• Comprehensive reporting

• Extensive plugin ecosystem

• Industry standard for dev teams

• Traceability from code to requirements

Cons

• Complex for new users

• Dense interface

• Steep learning curve

• Can be over-configured

• Performance issues with poor setup

• Less visual by default

• Premium features can be costly

• May be overkill for small teams

• Requires proper maintenance

• Not ideal for non-tech teams

• Can become slow with large datasets

• Complex pricing structure

Pricing Jira Cloud offers tiered pricing:

• Free tier

  • Up to 10 users

  • Limited features

  • Great for small teams

• Standard plan ($7.75 per user/month)

  • Up to 35,000 users

  • Core features included

  • Suitable for small-to-medium companies

• Premium plan ($15.25 per user/month)

  • Advanced roadmap planning

  • Increased storage

  • Additional admin features

  • Release tracks

• Enterprise plan (custom pricing)

  • Scalable infrastructure

  • Enterprise support

  • Unlimited instances

• Data Center option (self-hosted)

  • Annual pricing by user tier

  • On-premise deployment

  • Custom hosting options

Ideal For

• Software development teams

• IT departments

• Agile teams

• Scrum teams

• Kanban teams

• QA teams

• Product management

• DevOps teams

• Large enterprises

• Tech-driven projects

• Teams needing issue tracking

• Organizations with complex workflows

Expert Opinion Jira’s dominance in the software project management space is well documented. Experts consistently cite its robust workflow customization and integration capabilities as key advantages. According to industry analysts, Jira excels at integrating with development ecosystem tools and provides the level of detail and control that software teams need. Agile coaches frequently recommend Jira for its ability to enforce good practices and maintain project discipline. However, experts caution that without proper setup and maintenance, Jira can become a “graveyard” of old tickets. The consensus is that Jira is a proven, powerful solution for serious software development operations, but requires investment in proper setup and maintenance to maximize its benefits.

​7. ClickUp - the all-in-one productivity platform

Overview ClickUp is a newer player that has rapidly gained popularity by promising to be “one app to replace them all.” It’s a highly ambitious productivity and project management tool that offers an all-in-one platform for tasks, docs, goals, and more. ClickUp is notable for its extensive feature set and aggressive development – they constantly add new capabilities. It’s a versatile tool used by startups and enterprises alike, aiming to consolidate project management, time tracking, wikis, and collaboration in one place.

Key Features

• Hierarchical organization (Workspaces > Spaces > Folders > Lists > Tasks)

• Multiple view options:

  • List view

  • Board (Kanban) view

  • Gantt charts

  • Calendar view

  • Mind maps

  • Workload views

• Rich task management:

  • Rich text descriptions

  • Comments and discussions

  • Multiple assignees

  • Custom fields

  • Checklists

  • Dependencies

• Built-in docs and wiki functionality

• Goal tracking and OKRs

• Native time tracking

• Automation capabilities

• Customizable via ClickApps

• Multiple view options per space

• Built-in chat functionality

• Extensive integrations

• Custom dashboards and reporting

• Whiteboard feature

• Import tools from other platforms

Pros

• Extensive functionality in one platform

• Highly customizable

• Modern, slick interface

• Multiple useful views

• Rapid feature updates

• Competitive pricing

• Generous free tier

• Strong import capabilities

• Integrated documentation

• Active community

• Regular improvements

• Flexible for different methodologies

• Comprehensive feature set

• Good value for money

Cons

• Can be overwhelming for new users

• Steep learning curve

• Interface can feel cluttered

• Performance concerns with large data

• Features may lack depth compared to specialized tools

• Frequent updates can introduce bugs

• UI changes can be disruptive

• May be more than needed for simple teams

• Requires proper onboarding

• Can be complex to configure

• Some features need training

• May not map perfectly to existing workflows

Pricing ClickUp offers several pricing tiers:

• Free Forever plan

  • Unlimited users

  • Basic functionality

  • Limited storage

  • Limited advanced features

• Unlimited plan (7–7–10 per user/month, annual billing)

  • Unlimited storage

  • Unlimited integrations

  • Unlimited dashboards

  • Most features included

• Business plan (12–12–19 per user/month)

  • Advanced automation

  • Custom exporting

  • Google SSO

  • Additional features

• Business Plus

  • Team sharing

  • Advanced admin features

  • Enhanced security

• Enterprise plan (custom pricing)

  • SAML SSO

  • Increased API limits

  • White labeling

  • Custom solutions

Ideal For

• Teams wanting a unified platform

• Organizations looking to consolidate tools

• Software development teams

• Marketing teams

• Event planning teams

• Product teams

• Growing organizations

• Teams with diverse needs

• Startups

• Remote teams

• Teams using multiple methodologies

• Organizations needing flexibility

Expert Opinion ClickUp has been gaining attention as a disruptor in the project management space. Industry analysts recognize it as an all-in-one productivity platform that effectively combines task management, collaboration, and project tracking. Experts commend its value for money and breadth of features, though some caution that the platform’s versatility can sometimes come at the cost of depth in specialized areas. The consensus is that ClickUp is particularly well-suited for teams looking to consolidate their tools or those not yet committed to a specific platform. Experts recommend proper onboarding and possibly limiting initial scope when implementing ClickUp, but once properly configured, it can significantly enhance team productivity and visibility.

​8. Microsoft Project - the enterprise scheduling standard

Overview Microsoft Project is a veteran in the project management world, known for its powerful scheduling capabilities and deep ties to the Microsoft ecosystem. It’s a project planning and scheduling tool best suited for experienced project managers and organizations heavily using Microsoft 365. Microsoft Project (often just “MS Project”) has traditionally been a desktop application for waterfall-style planning, though Microsoft now also offers Project for the web (a more streamlined online version) and integrates it with Teams and Planner.

Key Features

• Advanced Gantt chart scheduling:

  • Task and subtask management

  • Duration settings

  • Dependencies and constraints

  • Milestone tracking

  • Critical path analysis

• Resource management:

  • Resource pool definition

  • Calendar and availability tracking

  • Workload management

  • Cost tracking

• Budgeting and cost management:

  • Resource cost tracking

  • Fixed cost management

  • Planned vs actual spend

• Reporting capabilities:

  • Custom dashboards

  • Project overviews

  • Resource overviews

  • Burndown charts

• Multiple methodology support:

  • Waterfall planning

  • Agile (Scrum/Kanban)

  • Hybrid approaches

• Microsoft 365 integration:

  • Teams integration

  • OneDrive document linking

  • Outlook calendar sync

  • Planner integration

• Cloud capabilities:

  • Project Online

  • Project for the web

  • Power BI analytics

  • Power Automate workflows

• Familiar Office-style interface

• Baseline tracking

• Portfolio management

• Enterprise-grade security

Pros

• Advanced scheduling and analysis

• Fine-grained control over project plans

• Excellent resource management

• Cloud-based collaboration

• Seamless Microsoft 365 integration

• Handles large-scale projects

• PMBOK-aligned practices

• Flexible licensing options

• Familiar interface for Office users

• Strong reporting capabilities

• Enterprise-grade features

• Portfolio management tools

Cons

• Steep learning curve

• Complex for new users

• Historically single-user focused

• Requires regular maintenance

• Premium pricing

• Windows-only desktop version

• Overkill for small projects

• Less suitable for agile teams

• Requires training to master

• Can be complex to maintain

• Limited cross-platform support

• File compatibility issues (older versions)

Pricing Microsoft Project offers subscription-based pricing:

• Project Plan 1 (~$10/user/month)

  • Project for the web only

  • Basic features

  • Similar to Planner complexity

• Project Plan 3 (~$30/user/month)

  • Full Project Online capabilities

  • Desktop app access

  • Standard PM features

• Project Plan 5 (~$55/user/month)

  • Advanced portfolio management

  • Enhanced analytics

  • Enterprise features

• Project Server (on-premise)

  • Separate cost

  • Enterprise deployment

  • Custom pricing

• Additional options:

  • Planner included in Office 365

  • Bundled with Office 365 E5

  • Enterprise agreements available

Ideal For

• Experienced project managers

• Complex project environments

• Engineering and construction

• Large IT deployments

• Microsoft 365 organizations

• Formal PMO structures

• Waterfall methodology teams

• Resource-intensive projects

• Enterprise organizations

• Portfolio management needs

• Organizations needing detailed scheduling

• Teams with PMP-certified managers

Expert Opinion Microsoft Project is widely recognized as the gold standard for project scheduling, though experts acknowledge its complexity. The platform excels in the Microsoft ecosystem, particularly for organizations already using Microsoft 365 tools. PMP-certified professionals often consider it essential for complex project management. However, experts note that its effectiveness depends heavily on user expertise and organizational context. While it offers unparalleled scheduling depth, it may be too rigid for agile teams or small projects. The consensus is that Microsoft Project remains the top choice for organizations needing detailed project planning and scheduling, especially those already invested in the Microsoft ecosystem, but requires proper training and maintenance to deliver its full value.

​9. Basecamp - the simple all-in-one solution

Overview Basecamp is a well-known project management and team communication tool that has been around for over a decade. It’s often favored by small businesses, startups, and teams that want a straightforward, easy-to-use solution. Basecamp’s philosophy is to be an all-in-one place for a team’s essential needs – message boards, to-do lists, schedules, docs, and chat – without overcomplicating things. It’s particularly great for small teams and client services groups.

Key Features

• Project-based organization with essential tools:

  • To-do lists with assignments and due dates

  • Message Board for announcements and discussions

  • Schedule (calendar) for key dates

  • Docs & Files for document management

  • Campfire (real-time chat)

• Automatic notifications and reminders

• Check-ins for status updates

• Direct messaging (pings)

• Email forwarding into Basecamp

• Comprehensive search functionality

• Clientside mode for client collaboration

• Hill Charts for project progress visualization

• “Hey!” menu for notifications and assignments

• Simple, clean interface

• Unlimited users and projects

Pros

• Exceptional simplicity and ease of use

• Minimal training required

• All-in-one solution (no need for separate apps)

• Clean, uncluttered interface

• Flat pricing model (unlimited users)

• Reliable cloud hosting

• Strong client collaboration features

• Work-life balance features

• Centralized communication

• Easy onboarding for new team members

• No complex configuration needed

• Built-in documentation

Cons

• Limited advanced project management features

• No timeline/Gantt view

• No task dependencies

• No built-in time tracking

• Basic to-do lists may be limiting

• Minimal reporting capabilities

• No custom fields or tags

• Limited integration options

• No plugin marketplace

• May require additional tools for complex needs

• Relies on user engagement

• No task priority system

Pricing Basecamp offers a unique pricing model:

• Basecamp Personal (Free tier)

  • Limited features

  • Few users and projects

  • For personal use only

• Basecamp Business

  • $99 per month flat rate

  • Unlimited users

  • Unlimited projects

  • All features included

  • No per-user pricing

  • No feature tiers

  • Clients can be added for free

  • No long-term commitment required

Ideal For

• Small to mid-sized teams

• Creative and marketing agencies

• Client services groups

• Startups

• Remote teams

• Teams needing simple coordination

• Organizations with multiple small projects

• Teams overwhelmed by complex tools

• Client-facing businesses

• Teams valuing work-life balance

• Non-technical users

• Small businesses

Expert Opinion Basecamp has long been recognized as a pioneer in web-based project management. Experts consistently praise its focus on core communications and to-dos as its greatest strength. The platform’s philosophy of doing less but doing it well resonates with teams overwhelmed by tool complexity. While experts acknowledge that Basecamp’s simplicity can become a limitation as needs grow, they maintain that it’s an excellent choice for teams primarily needing to centralize discussions and tasks without a steep learning curve. The consensus is that Basecamp is a reliable, easy-to-use platform that’s perfect for straightforward team collaboration, though it deliberately stays away from advanced project management features.

​10. Trello - visual kanban-style project management

Overview Trello is a popular project management tool known for its simple and highly visual Kanban board approach. It introduced many teams to the concept of organizing work with cards on boards, resembling sticky notes on a whiteboard. Trello is especially great for small projects, personal to-do lists, or teams that prefer a lightweight, drag-and-drop style for task management.

Key Features

• Core board functionality:

  • Kanban-style boards

  • Customizable lists

  • Drag-and-drop cards

  • Real-time collaboration

  • Easy sharing

• Card features:

  • Detailed descriptions

  • Comments and discussions

  • File attachments

  • Due dates

  • Color-coded labels

  • Checklists (subtasks)

  • Member assignments

• Power-Ups (integrations):

  • Calendar view

  • Slack integration

  • Google Drive connection

  • Custom fields

  • Advanced views

• Automation (Butler):

  • Custom rules

  • Automated actions

  • Scheduled tasks

  • Status updates

  • Task management

• Additional views:

  • Timeline view

  • Table view

  • Dashboard view

  • Calendar view

• Mobile capabilities:

  • Full mobile app

  • Photo attachments

  • On-the-go updates

  • Push notifications

• Atlassian integration:

  • Jira connectivity

  • Confluence integration

  • Enterprise features

  • Platform support

Pros

• Intuitive visual interface

• Quick learning curve

• Flexible use cases

• Generous free tier

• Rich card features

• Strong community

• Template library

• Extensible with Power-Ups

• Clear workflow visualization

• Easy external collaboration

• Good performance

• Fun user experience

Cons

• Limited advanced features

• No native Gantt charts

• Basic resource management

• Limited portfolio view

• Card-centric interface

• Restricted subtask management

• Limited reporting

• No time tracking

• Visual clutter at scale

• Notification management

• Complex automation setup

• Usage quotas on lower plans

Pricing Trello offers tiered pricing plans:

• Free tier:

  • Unlimited boards

  • Unlimited cards

  • Unlimited members

  • 1 Power-Up per board

  • 10MB file limit

  • Basic Butler automation

• Standard plan (~$5/user/month):

  • 250MB file size

  • Unlimited Power-Ups

  • Custom fields

  • Increased Butler quota

  • Advanced features

• Premium plan (~$10/user/month):

  • Multiple views

  • Unlimited workspace boards

  • Observer/guest features

  • Timeline view

  • Dashboard view

  • Calendar view

• Enterprise plan ($7-17/user/month):

  • Enterprise permissions

  • Advanced integrations

  • Multiple workspaces

  • Volume discounts

  • Custom pricing

• Additional features:

  • Premium views

  • Advanced automation

  • Enterprise security

  • Team management

Ideal For

• Small project teams

• Startups

• Personal task management

• Creative projects

• Editorial calendars

• Design processes

• Basic software Kanban

• Educational use

• Non-technical teams

• Kanban workflows

• Cross-team collaboration

• Quick setup needs

Expert Opinion Trello is widely praised by productivity experts for its intuitive introduction to Kanban methodology. Experts highlight its drag-and-drop interface and collaborative nature as key benefits, making task management engaging and accessible. The platform is particularly valued for its low barrier to entry and visual approach to project management. However, experts note limitations in advanced features and scalability for larger projects. While Trello excels in simplicity and user-friendliness, it may not be suitable for complex project management needs. The consensus is that Trello remains an excellent choice for teams prioritizing ease of use and visual task management, though it may need to be supplemented with other tools for more complex project requirements.

​11. Zoho Projects - Cost-Effective Project Management for Zoho Ecosystem Users

Overview Zoho Projects is part of the Zoho suite of online business applications (which many consider an alternative to Google Workspace or Microsoft 365 + various SaaS). It is a full-featured project management tool that offers a range of capabilities – from task management and time tracking to issue tracking and Gantt charts – at a very competitive price. It’s particularly appealing to teams that already use Zoho products (like Zoho CRM, Zoho Docs, etc.), and it’s known for being budget-friendly and capable, especially for small to medium businesses.

Key Features

• Project structure:

  • Milestone management

  • Task lists

  • Task hierarchy

  • Subtasks

  • Recurring tasks

• Task management:

  • Start/end dates

  • Priority levels

  • Status tracking

  • Progress percentage

  • Assignee management

  • Task dependencies

• Planning tools:

  • Automatic Gantt charts

  • Timeline visualization

  • Schedule management

  • Project templates

  • Resource utilization

• Time tracking:

  • Manual time logging

  • Timer functionality

  • Timesheet reports

  • Billing integration

• Issue tracking:

  • Bug logging

  • Severity levels

  • Issue management

  • Custom fields

• Collaboration features:

  • Project forums

  • Document management

  • Zoho Office integration

  • Comments and discussions

• Reporting capabilities:

  • Custom dashboards

  • Progress reports

  • Slippage tracking

  • Zoho Analytics integration

• Integration options:

  • Zoho ecosystem apps

  • Google Drive

  • Dropbox

  • API access

  • Custom integrations

• Mobile support:

  • iOS app

  • Android app

  • Mobile task management

  • On-the-go updates

Pros

• Excellent value for money

• Zoho ecosystem integration

• Comprehensive feature set

• Intuitive interface

• Strong collaboration tools

• Customizable workflows

• Regular updates

• Reliable support

• Data center options

• Flexible project views

• Built-in time tracking

• Issue management

Cons

• Less polished UI

• Steeper learning curve

• Basic mobile experience

• Limited non-Zoho integration

• Basic resource management

• Limited portfolio features

• Notification management

• Restricted customization

• Waterfall-oriented

• Separate agile product

• Limited scalability

• Basic reporting

Pricing Zoho Projects offers tiered pricing plans:

• Free plan:

  • Up to 3 users

  • 2 projects

  • Basic features

• Premium plan (~$5/user/month):

  • Up to 50 projects

  • 20 project templates

  • 100 GB storage

  • Gantt charts

  • Time tracking

  • Issue tracker (5 projects)

• Enterprise plan (~$10/user/month):

  • Unlimited projects

  • 30 templates

  • 120 GB storage

  • Global Gantt

  • Resource utilization

  • Custom profiles/roles

  • Advanced customization

  • Full issue tracker

• Additional options:

  • Zoho Sprints add-on

  • Zoho Analytics

  • Annual discounts

  • Bundle pricing

  • Custom solutions

Ideal For

• Small to mid-sized businesses

• Zoho ecosystem users

• Client project management

• IT project teams

• Cross-department projects

• Consulting firms

• Creative agencies

• Construction companies

• Budget-conscious teams

• Integrated business needs

• Traditional project management

• Time-tracking requirements

Expert Opinion Zoho Projects is often described as an “underrated” gem in the project management software market. Experts highlight its comprehensive feature set and cost-effectiveness, noting that it provides all essential project management capabilities while maintaining competitive pricing. The platform’s integration with the Zoho ecosystem is frequently cited as a major strength, particularly for organizations already using Zoho’s business applications. While experts acknowledge that the interface could be more modern and that it’s best suited for teams within the Zoho ecosystem, they consistently praise its value proposition and reliability. The consensus is that Zoho Projects is an excellent choice for organizations seeking robust project management features without the premium price tag, especially for those already invested in the Zoho platform.

​Conclusion & comparison summary

Selecting the right project management tool in 2025 requires balancing features, ease-of-use, and how well a platform aligns with your team’s workflow. To quickly recap the top choices:

• Superthread: If you’re a small to medium dynamic company, choosing Superthread is a no-brainer. It is hands-down the fastest platform on the market—no matter how many users you have, Superthread delivers lightning-fast performance and a seamless experience. Its clean, intuitive interface means anyone can pick it up instantly, with zero learning curve. Superthread combines all your essential tools—tasks, docs, meetings, and AI-powered notes—into one unified workspace, saving your team countless hours and eliminating the need for multiple apps. The AI meeting notes and transcripts are game-changers for productivity. For teams that want to move fast, collaborate effortlessly, and stay ahead of the curve, Superthread is the obvious choice. Simply put: if you want the best, go with Superthread.

• Asana: Polished and visual, with strong integrations (200+ tools), ideal for teams wanting an intuitive interface and robust project tracking without heavy complexity.

• Monday.com: Highly customizable “Work OS” with templates and automations, great for teams needing flexibility to manage varied workflows in a single hub.

• Adobe Workfront: Enterprise-grade tool best for large, cross-functional projects (marketing, operations) especially if you leverage Adobe’s ecosystem. Powerful, but with a learning curve.

• Smartsheet: Spreadsheet meets project management – perfect for those who love Excel but want collaboration and project structure on top.

• Jira: The go-to for software teams practicing Agile; unbeatable for issue tracking and deep customization in dev environments.

• ClickUp: An all-in-one upstart merging tasks, docs, and more. Very feature-rich and affordable – good for teams willing to invest time to tailor a comprehensive solution.

• Microsoft Project: A classic for detailed scheduling and resource planning within the Microsoft 365 stable – powerful for experienced PMs, but likely overkill for small teams.

• Basecamp: Straightforward collaboration focused on to-dos, messaging, and files. Great for small teams or client-facing projects where simplicity and communication are key.

• Trello: The quintessential simple Kanban tool – visual, fun, and easy, perfect for individuals or teams that want to get organized quickly without fuss.

• Zoho Projects: A fully-featured yet cost-effective option, especially fitting if you already use Zoho apps. Combines classic PM tools (Gantt, time logs) with modern collaboration.

In reviewing these tools, it’s clear that most of the established platforms—while once innovative—are now aging and have become increasingly complicated to use. Many users find themselves overwhelmed by legacy interfaces, feature bloat, and steep learning curves. In today’s fast-paced environment, teams are looking for tools that are not just powerful, but also modern, intuitive, and easy to adopt. Given the choice, most users would prefer a next-generation tool like Superthread, which is designed from the ground up for speed, simplicity, and seamless collaboration. Superthread stands out as the only truly modern solution in this lineup, making it the obvious choice for teams who want to stay ahead and avoid the headaches of outdated, complex software.

​Recommendation

For small to medium dynamic companies looking to modernize their project management approach, we strongly recommend starting with Superthread. Its combination of AI-powered features, unified workspace, and intuitive design makes it uniquely suited for today’s fast-paced business environment. The platform’s ability to handle tasks, documents, and meetings in one place eliminates the need for multiple tools, while its AI capabilities provide a significant productivity boost that other platforms can’t match.

When choosing a tool, consider your team’s size, project complexity, and integration needs. If collaboration and ease are top priority and you’re managing straightforward projects, a tool like Basecamp or Trello could boost productivity without overhead. For a balance of simplicity and depth, Asana is a proven choice (backed by millions of users, it excels at keeping work organized and teams aligned). If you require more customization, say your workflows are unique or you want to consolidate many functions, Monday.com or ClickUp provide that flexibility. Budget-conscious teams that still need Gantt charts and time tracking should definitely evaluate Zoho Projects, as it delivers a lot of bang for the buck. And for software development groups, it’s hard to go wrong with Jira given its industry adoption and integration into dev pipelines.

Ultimately, the best project management tool is one that your team will actually use. All the advanced features mean little if team members avoid the tool. So it’s worth trialing one or two top contenders with your workflow and seeing which interface and approach your team resonates with most. Most of the platforms above offer free versions or trials – leverage those to run a sample project. Pay attention to how easily you can set up your project structure, how intuitive the collaboration feels, and if the reporting gives you the visibility you need.

As of Summer 2025, project management software continues to evolve with trends like AI assistance (e.g., Superthread’s AI notes) and deeper integrations. But the core goal remains: to centralize and streamline how work gets done, so teams can deliver projects on time and stakeholders stay informed. Each of these 11 tools has a successful track record in enabling that outcome in its own way. By understanding their differences, you can confidently choose a solution that fits your unique needs and sets your projects up for success.